Your bp buyer will inform you about the transaction process for supplying to bp.
If you are an approved vendor in the non-PO category, these guidelines will assist you throughout the process.
bp-approved non-PO categories:
Utilities: electricity, gas, water, steam
Global Benefits & Rewards: e.g. healthcare services, health insurance, etc.
Public relations and professional communications services
International Mobility: Relocation services, visa or auxiliary document services, etc
Lease and rental of property or building
Business and employee cars
Charity organizations
Regulatory associations and Trade Unions
Rebate Management Services
Retail Distribution Services
Customer payments
Insurance services for structures, property, and possessions
Taxation: Property tax, sales tax, custom tax or duty
A valid PO is necessary if the transaction is not a part of the above approved list of non-PO categories. Please contact your bp buyer to obtain a valid PO before commencement of work or delivery of goods and/or services to bp.
How to submit a non-PO invoice
bp is committed to paying our vendors on time, in line with agreed terms and conditions. Please review the bp invoicing requirements to ensure your invoices submitted to bp meet these standards for correct first-time submission, and prompt payment.
You should submit your non-PO invoices including supporting documents, in a single attachment, to the mailboxes below:
Note: To ensure correct first-time submission and prompt payment of your invoice, please include the appropriate information on your invoice. The non-PO invoices for some bp legal entities must include the right bp legal entity, as advised by your bp contact e.g. BP International Limited – 0946.
No | bp legal entity | Country | Mailbox to submit non-PO invoices |
|---|---|---|---|
1 | OVERSEAS PERMANENT ESTABLISHMENT – BP Exploration Operating Company Limited - Algeria | Algeria | |
2 | bp Australia Pty. Ltd. | Australia | |
3 | bp Bulwer Island Pty. Ltd. | Australia | |
4 | bp Developments Australia Pty. Ltd. | Australia | |
5 | bp Energy Australia Pty. Ltd. | Australia | |
6 | BP Refinery (Kwinana) Proprietary Limited | Australia | |
7 | Elite Customer Solutions Pty. Ltd. | Australia | |
8 | BP France | France | |
9 | BP Business Solutions India Private Limited | India | |
10 | BP Business Service Centre Asia Sdn. Bhd. | Malaysia | |
11 | bp Oil New Zealand Ltd. | New Zealand | |
12 | BP Southern Africa (Pty) Ltd. | South Africa | |
13 | OVERSEAS BRANCH - BP Europa SE Hamburg Zweigniederlassung BP (Switzerland) Baar | Switzerland | |
14 | Air BP Limited | United Kingdom | |
15 | BP Alternative Energy Investments Limited (L) | United Kingdom | |
16 | BP Exploration Operating Co Ltd (Low Carbon) | United Kingdom | |
17 | BP Exploration Operating Company Limited – 0963 | United Kingdom | |
18 | BP International Limited – 0931 | United Kingdom | |
19 | BP International Limited – 0946 | United Kingdom | |
20 | BP International Limited – GB4J | United Kingdom | |
21 | BP Oil UK Limited | United Kingdom | |
22 | BP Technology Ventures Limited | United Kingdom | |
23 | Exmoor Properties PF LP | United Kingdom | |
24 | BP Carbon Solutions LLC | United States | |
25 | BP Corporation North America Inc. | United States |
If the bp legal entity is not specified in this list, please refer to this list of mailboxes to submit your non-PO invoices to.
Note: For invoices with a PO, you should use the SAP Business Network for invoice submission or for non-SAP Business Network invoices, please submit to the relevant invoice ingestion mailboxes indicated in the PO.
Reminder
To avoid any delay in invoice processing or payment, please ensure all invoices comply with bp invoicing requirements, including all tax and legal requirements. If an invoice does not meet these requirements, it will be rejected, and the payment terms will not begin until a compliant invoice has been submitted and received by bp. In particular, please ensure:
The Invoice is addressed to the correct bp legal entity, e.g. “bp International Limited.”
The Invoice must include your bp contact name and email address on the face of the invoice.
Do not submit paper invoices or send your invoice to an individual within bp. Only submit one invoice per email with no additional attachments – supporting documents should follow the invoice in one attachment.
Emailed invoices should be in PDF or TIF format only, without encryption and not exceed 18MB. Note: please exclude company signatures.
Upon receipt of an emailed invoice, vendors will receive an automated email acknowledgement advising that the invoice has been received for processing. However, the invoice may later be rejected if it is not compliant with bp requirements.
