Should the non-PO process be applicable for invoice submission, your bp buyer will advise you accordingly.
If the material or services that you have provided fall within the approved non-PO categories, please refer to the guidance below for further assistance.
The following is the list of bp’s approved non-PO categories:
Electronic Fund Transfer and Payment Products
Credit Card Service Provider
Rebate Management Service
Retail Distribution Services
Motor Vehicles
Disability Insurance
Drugs and Pharmaceutical Products
Life and Health and Accident Insurance
Healthcare Services
Primary Care Physician Emergency Medical Services
Public Relations and Professional Communications Services
Personnel Relocation
Relocation services
Residential Rental
Visa or Auxiliary Document Services
Lease and Rental of Property or Building
Insurance Services for Structures and Property and Possessions
Charity Organizations
Regulatory associations
Trade Unions
Tax - Custom Tax or Duty, Property Tax, Sales Tax, Taxation issues and preparation
Global Industrial Gases - Acetylene, Argon Gas Ar, Carbon Dioxide Gas CO2, Carbon Monoxide, Helium Gas He, Hydrogen H, Industrial Air, Industrial Use Gases, Nitrogen N, Oxygen O, Propane, Supply of Natural Gas
Utilities - Electric, Supply of Water, Oil and Gas, Supply of Fuel Oil, Water and Sewer
Fines and levies - Environmental clean-up payments and fines
Corporate acquisitions and divestures
Joint Venture partner payments (JIB – Joint Interest Billing)
Legal services
A valid PO is required if the transaction does not fall in the above listed approved non-PO categories. Please contact your bp buyer to obtain a valid PO before commencement of work or delivery of goods or services to bp.
How to submit a non-PO invoice
bp is committed to paying our vendors on time, in line with agreed terms and conditions. To avoid any delay in invoice processing or payment, please ensure all invoices comply with bp invoice requirements, including all tax and legal requirements. If an invoice does not meet these requirements, it will be rejected, and the payment terms will not begin until a compliant invoice has been submitted and received by bp.
Please ensure:
• The Invoice is addressed to the correct bp legal entity, e.g., “bp International Limited - 0946”
• The Invoice must include your bp representative's contact name and email address on the face of your invoice image.
• Do not submit paper invoices or send your invoice to an individual within bp.
• Only submit one file per email with no additional attachments – Include invoice pages first followed by supporting documentation.
• Emailed invoices should be in PDF or TIF format only, without encryption and must not exceed 18MB. Note: please exclude company signatures.
• Upon receipt of an emailed invoice, suppliers will receive an automated email acknowledging that the invoice has been received for processing. However, the invoice may later be rejected if it is not compliant with bp requirements.
• The email classification is set to ‘General’ when sending NPO invoices to the ICS ingestion mailbox. Emails with any other classification will not be processed.
Note: To ensure correct first-time submission and prompt payment of your invoice, please include the appropriate information on your invoice. The non-PO invoices for some bp legal entities must include the right bp legal entity, as advised by your bp contact e.g. BP International Limited – 0946.
No | bp Legal Entity | Country | Mailbox to Submit Non-PO Invoices |
|---|---|---|---|
1 | bp Australia Pty. Ltd. | Australia | |
2 | BP Developments Aus(EP) | Australia | |
3 | BP Bulwer Island Pty Ltd | Australia | |
4 | BP Refinery (Kwinana) Proprietary Limited | Australia | |
5 | Elite Customer Solutions Pty Ltd | Australia | |
6 | BP Canada Energy Group ULC | Canada | |
7 | BP France | France | |
8 | BP Business Solutions India Private Limited | India | |
11 | BP Business Service Centre Asia Sdn. Bhd. | Malaysia | |
12 | BP Oil New Zealand Limited | New Zealand | |
13 | BP Southern Africa (Pty) Ltd. | South Africa | |
14 | OVERSEAS BRANCH - BP Europa SE Hamburg Zweigniederlassung BP (Switzerland) Baar | Switzerland | |
15 | BP International Limited – 0931 | United Kingdom | |
16 | BP International Limited – 0946 | United Kingdom | |
17 | BP International Limited – GB4J | United Kingdom | |
18 | BP Oil UK Limited | United Kingdom | |
19 | BP Exploration Operating Company Limited - GB9M | United Kingdom | |
20 | BP Exploration Operating Company Limited - 0963 | United Kingdom | |
21 | BP Exploration Operating Company Limited - GBCG | United Kingdom | |
22 | BP Exploration Operating Company Limited - 2696 | United Kingdom | |
23 | BP Alternative Energy Investments Limited | United Kingdom | |
24 | Air BP Limited | United Kingdom | |
25 | BP Technology Ventures Limited | United Kingdom | |
26 | Exmoor Properties PF LP | United Kingdom | |
27 | BP Corporation North America Inc. | United States | |
28 | BP America Production Company | United States | |
29 | BP Products North America Inc. | United States | |
30 | Amoco Environmental Services Company | United States | |
31 | BP Oil Pipeline Company | United States | |
32 | ARCO Environmental Remediation L.L.C. | United States | |
33 | BP Products NA | United States | |
34 | Amoco Remediation Management Services Corporation | United States | |
35 | Atlantic Richfield Company | United States | |
36 | BP Exploration & Production Inc. | United States | |
37 | BP Midwest Product Pipelines Holdings LLC | United States | |
38 | Atlantic Richfield Company - ARCO Corporate | United States | |
39 | BP Pipelines (North America) Inc. | United States | |
40 | The Standard Oil Company | United States | |
41 | BP Carbon Solutions LLC | United States |
1 Fleet suppliers: please continue using the existing mailbox
For the bp legal entities that is not specified at the above list, please refer to the "bp email addresses for PDF invoices" to look for the mailbox to submit your non-PO invoices to.
Note: For PO invoices, please use the SAP Business Network for invoice submission or for non-SAP Business Network invoices, please submit to the relevant invoice ingestion mailbox indicated on the PO.
